Company Formation in Belgium
With an experienced team to assist you, forming a company in Belgium is easier than you think. Incwell combines dedicated staff and years of experience to make your business entry into Belgium cost-effective and trouble-free.
We offer free company formation when you use our corporate tax filing services for one year. Our flat-fee package for company formation in Belgium includes all costs — taxes, notary, and mercantile registry — so there are no surprises.
At each step in the formation of your company, your formation documents will be posted in your client area as they become available. Our service representatives provide phone/email support in your language.
Expertise with international clients
We work exclusively with international clients. We know the issues that matter to you: establishing the proper relationship between your parent company and your Belgian entity, getting a tax ID and social security ID for the company directors. In fact, the tax authorities request our input concerning international companies in Belgium.
See why Incwell is the leader in company formation in Belgium for international business people.
- What are the costs?
- How long will it take?
- What are the steps to form a company in Belgium?
- Are there any limitations when naming a company in Belgium?
- What will I receive?
- What are the tax and accounting obligations for a company in Belgium?
- Can I avoid the trip to Belgium?
- Will the company have a VAT number?
- Do I need an address in Belgium for the company?
What are the costs?
You can either choose our flat fee of 1200€ for company formation or choose our offer of free company formation when you pay one year of our accounting service (3155€). For both options, our fee includes all the costs to fully create and register your company. The notary fee, company registry fee, stamp duty, and name certificate are all paid by us.
Note that when you form a company in Belgium, there are accounting and tax filing obligations. Keep this in mind when adding up the costs of establishing a company in Belgium.
How long will it take?
From the time you arrive at our office in Brussel or you send us a power of attorney, it will take roughly 1-2 weeks for the company to be fully established.
What are the steps to form a company in Belgium?
- We order the company name.
- We prepare your incorporation documents.
- You come to Brussels to sign at the notary. The company can conclude deals and enter into contracts as soon as the incorporation documents are executed.
- We register your company with the tax authorities. At this point, you can start invoicing your clients with the new company.
Are there any limitations when naming a company in Belgium?
The Belgium Commercial Courts formally examine the proposed company name in detail and may reject a name that is not explained to them in a satisfactory way (this may also depend on the judge that examines the motion). If the name does not reflect any connection to the proposed business activities of the company or to its founder, it may be rejected. We suggest that you come up with several possible names that we can check at the court. Please note that each procedure to check the name may last for several days.
What will I receive?
When you establish a company with us, you will receive the following:
- Company deed, including shares, bylaws, and title of ownership
- Company tax ID
We have a client area where these documents will be available. Once posted, we will send you the login information. If you use our accounting and payroll services, all related documents for these services will also appear in your client area.
What are the tax and accounting obligations for a company in Belgium?
You are required to file tax forms every quarter, as well as yearly tax forms. You are also required to present the accounts to the Company Registry every year. These requirements hold true even if your company has no financial movement. See our accounting page for more information.
Can I avoid the trip to Belgium?
Yes, you can give us a power of attorney with a Hague Apostille. However, in order to create a bank account, the banker will need to see you in person.
Will the company have a VAT number?
Yes, the company will have a Belgium tax ID, which is the VAT number. You will have the tax ID once the company is registered with the tax authorities. With the tax ID, your Belgium company can issue invoices with VAT tax and do business anywhere in the EU.
If the company will be exchanging frequent invoices with companies in the EU but outside Belgium, then you may want to be listed in the EU VAT registry (censo VIES) so you won’t have to bill and be billed for VAT in your EU transactions. Please ask us for more details about this service.
Do I need an address in Belgium for the company?
Companies doing business in Croatia are required to have a corporate address in Belgium. It is the public address that shows up if anyone does a search on your company, such as a credit search or a search for judicial reasons. It is also where your year-end accounting books get sent to.
If you do not have an address in Belgium, we offer a registered address service.